Job Opportunity | Administration Officer

The University of Divinity seeks to recruit an Administration Officer for immediate commencement. This is a part-time, fixed-term position within the Office of the Vice-Chancellor, at the University’s campus in Box Hill, Victoria.

• Part-time 0.4FTE (2 days per week)
• Fixed-term for 24 months
• Box Hill location

Administration Officer Position Description

The Administration Officer provides front of house and administrative support to the Office of the Vice-Chancellor.

Responsibilities

• Be the first point of contact at reception, fostering a friendly and welcoming atmosphere.
• Receive and triage phone and email enquiries to the University.
• Implement hospitality and venue set-up requirements for meetings and events held onsite.
• Manage procurement of campus supplies and hospitality provisions within a budget.
• Administer campus venue bookings and assist with administration and coordination of events, including Graduations.
• Review and publish content to the University’s Vox website and social media profiles.
• Assist the University Secretary with annual governance administration including preparation of governance and academic calendars, and archive filing.
• During peak enrolment periods, provide data entry administration support to the Student Services Manager.
• Undertake any other tasks as reasonably directed by the Operations Manager.

Working relationships

The Administration Officer:

• Reports to the Operations Manager
• Is a member of Office of the Vice-Chancellor
• Works with University staff, students and tenants based at St Paschal Campus
• Liaises with suppliers, vendors and contractors

Selection criteria

Essential:

• Completion of a diploma level qualification with relevant work experience
• Outstanding verbal and written communication
• Strong attention to detail and accuracy
• Strong computer and typing skills, with knowledge of Microsoft office products and diaries
• Ability to work consistently when supervised and unsupervised

Desirable:

• Experience in higher education
• Familiarity using WordPress content management system and social media

Condition of employment

The Administration Officer position is required to work onsite due to the responsibilities of the role. Work from home arrangements do not apply to this position. The role is 0.4FTE which may be spread over 2 or 3 weekdays.

Key performance indicators

Ongoing and annual KPIs will be negotiated with the successful candidate.

Terms and conditions

The position of Administration Officer is a part-time 0.4FTE fixed-term appointment for 24 months, subject to completion of a six-month probationary period and satisfactory performance. The position will be remunerated under the Higher Education Industry – General Staff award on the University’s salary scale at HEW 4.1 (pro-rata of $78,312.46) plus 11.5% superannuation and 17.5% annual leave loading.

Applications

Applications close Wednesday 29 January 2025

Applications must include:

• A cover letter addressing the selection criteria
• A curriculum vitae
• Contact details for three referees

Send applications electronically to:

• Meg Nelson, Operations Manager
  mnelson@divinity.edu.au

About the University

The University of Divinity delivers education and research in theology, philosophy, spirituality, counselling, and a range of related areas, and for over one hundred years has prepared its graduates for ministry, leadership and community service.

The University is regularly ranked by students as the top University in Australia for student satisfaction and learner engagement, reflecting the high quality of its curriculum and the dedication of staff to working with small classes.

The University operates across Australia and works in partnership with its Colleges and Schools, and over thirty churches, religious orders and associated organisations in a unique ecumenical enterprise.

The University’s purpose is to excel in education, engagement, and research in religious beliefs and spiritual practices and their contemporary application. The University’s aim is to enable our graduates and partners to serve the common good and to be agents of transformation in the world.

For more information, please see www.divinity.edu.au.

About the Office of the Vice-Chancellor

The Office of the Vice-Chancellor (OVC) provides shared services to the University’s staff and students and to the University’s Council, Academic Board, Schools and Colleges in the areas of finance, governance, information technology, operations, and student services. The OVC is located at St Paschal Campus, 90 Albion Road, Box Hill, Victoria.