University of Divinity

Position available: Executive Officer – Professional Supervision Program

Applications close 5pm on 1 October 2021.

The University of Divinity seeks to recruit an Executive Officer for immediate commencement. This position is a full-time ongoing position within the Professional Supervision Program, at the University’s main campus in Box Hill, Victoria.

The University of Divinity is Australia’s leading provider of theological education and research, offering a wide range of awards in theology, ministry, philosophy, spirituality and counselling. The University operates through ten Colleges located in Melbourne, Adelaide and Sydney.

The position of Executive Officer is a full-time ongoing appointment subject to completion of a six-month probationary period and satisfactory performance. The position will be remunerated under the Higher Education Industry – General Staff award on the University’s salary scale at HEW 5.1 ($75,243 effective from 1 January 2021), plus 10% superannuation and 17.5% annual leave loading.

About the Professional Supervision Program

The Professional Supervision Program is an initiative that has been developed as part of the University’s Strategic Goal Changing Culture: Responding to the Royal Commission. In particular it responds to and facilitates the recommendation, “Each religious institution should ensure that all people in religious or pastoral ministry, including religious leaders, have professional supervision with a trained professional or pastoral supervisor who has a degree of independence from the institution within which the person is in ministry.”(Royal Commission into Institutional Responses to Child Sexual Abuse, Recommendation 16.45).

The Program engages with the major Christian traditions and serves a substantial, diverse cohort of students. As well as providing dynamic peer-to-peer learning, it supports the formation of supervisors who understand denominational interests across a wide range of traditions and who are able to provide the independence recommended by the Royal Commission. The Professional Supervision awards are for a wide range of people in the helping professions to develop or extend their skills by equipping them to provide supervision to individuals or groups working in areas such as ministry, health, education, chaplaincy and leadership. These awards teach a range of supervisory models and have reflective practice as a core component including theological reflection.

The Professional Supervision Awards are delivered directly by the University which employs teaching staff both from and beyond the University’s Colleges. Future plans for the Professional Supervision Program include developing business services to connect people and organisations seeking supervision with the Program’s graduates, to provide professional development and pathways to further study for graduates, and to develop research.


The Executive Officer provides administrative support to students, graduates and staff in the Professional Supervision Program and business development services to the Director of the Professional Supervision Program.

Key responsibilities

  • Provide executive administrative support for enquirers, applicants, students and graduates for the Professional Supervision Program including basic course advice and referral to student services
  • Support the Director of the Professional Supervision Program in business development and marketing activities to ensure course numbers and the course pipeline meets the operational goals of the program.
  • Assist in collating course material and supporting the Director of the Professional Supervision Program at the commencement and throughout the course to ensure each cohort of students have a positive and professional experience.
  • Provide administrative support for the Professional Supervision Program Committee including resourcing academic quality assurance processes
  • Manage application, admission and enrolment, orientation, progress, and course completion requirements for students in the Professional Supervision Program including the management of student records
  • Ensure award and unit information is maintained in the University’s unit management system and learning management system and assist in preparation and implementation of timetables
  • Any other executive and administrative support required for the successful provision of the Professional Supervision Program, as directed by the Director of the Professional Supervision Program and wider leadership team.

Key working relationships
The Executive Officer

  • Reports to the Director of the Professional Supervision Program
  • Works closely with staff in the Office of the Vice-Chancellor
  • Engages proactively with enquirers, students, graduates and staff of the Program
  • Liaises with members of the Professional Supervision Program Committee

Selection Criteria 

  • An undergraduate degree or equivalent qualification
  • Experience in a related role in tertiary education (e.g. Student Engagement, Registrar)
  • Demonstrated ability to provide high quality client-focused services
  • Excellent verbal and written communication skills
  • Excellent time management skills to ensure that workload can be effectively prioritised
  • Advanced expertise in the use of Microsoft Office products
  • Motivated and proactive individual who can work within strict deadlines
Position Description


Closing date for applications:

5pm on 1 October 2021

Applications must include:

  1. A cover letter addressing the selection criteria
  2. A curriculum vitae
  3. Contact details for three references

Send applications electronically to Xavier Miller, xavier@nextgenhr.com.au

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