University of Divinity

Position available: Governance Officer

Applications close 5pm on 6 July 2021.

The University of Divinity seeks to recruit a Governance Officer.

This position is a full-time ongoing position within the Office of the Vice-Chancellor, at the University’s main campus in Box Hill, Victoria. It is a full-time ongoing appointment subject to completion of a six-month probationary period and satisfactory performance. The position will be remunerated under the Higher Education Industry – General Staff award on the University’s salary scale in the band from HEW 4.1 to HEW 5.1 ($66,556 to 71,972 effective from 1 January 2021), plus 15% superannuation, depending on the experience and qualifications of the successful applicant.

The University of Divinity is Australia’s leading provider of theological education and research, offering a wide range of awards in theology, ministry, philosophy, spirituality and counselling. The University operates through ten Colleges located in Melbourne, Adelaide and Sydney.


The Governance Officer provides professional and confidential administrative support to the Chief of Staff and University Secretary and across a range of Council and Academic Board committees.

Key Responsibilities 

  • Provide administrative support to the Chief of Staff and University Secretary in delivery of the University’s governance functions.
  • Provide secretarial support to University Committees, including agenda preparation and circulation of meeting papers, drafting minutes and action items, following up action items, and preparing annual work plans.
  • Prepare high-quality documents using the Microsoft suite of products, including drafting correspondence, editing and reformatting documents (including letters, reports, emails) as required.
  • Support the Chief of Staff and University Secretary in managing the recording and publication of the University Gazette, Regulations, Schedules, Policies and Procedures on the University website.
  • Manage filing for the Chief of Staff and University Secretary, including maintenance of Council and Committee governance and compliance documents and records, contact lists and member registers.
  • Support the Chief of Staff and University Secretary in proposing and implementing improvements to the University’s governance support including templates, systems and communications.
  • Undertake other tasks as reasonably directed by the Vice-Chancellor or the Chief of Staff and University Secretary

Working relationships

The Governance Officer:

  • Reports to the Chief of Staff and University Secretary
  • Works closely with Office of the Vice-Chancellor staff involved in governance functions
  • Liaises with Chairs and members of University Committees

Selection Criteria 

  • An undergraduate degree or equivalent qualification
  • Experience in a related role (e.g. Board Secretary)
  • Demonstrated ability to prepare high quality committee meeting agendas and papers
  • Demonstrated capacity to take accurate and succinct minutes, and awareness of the significance of formal meeting minutes
  • Experience in complex document management and record keeping
  • Advanced expertise in the use of Microsoft Office products
  • Outstanding verbal and written communication skills
  • Proven ability to act with discretion and to maintain a high level of confidentiality
  • Capacity to work with a diverse range of committee members and chairs, including capacity to balance taking directions and proposing improvements
  • Excellent time management skills to ensure that workload can be effectively prioritised
  • Motivated and proactive individual who can work within strict deadlines
  • (Desirable) Familiarity with higher education governance and administration
  • (Desirable) Familiarity with the governance and management processes of one or more of the Colleges, churches or religious orders associated with the University.
Position Description


Application Process: 

Closing date for applications: 5pm on 6 July 2021

Applications must include:

  1. A cover letter addressing the selection criteria
  2. A curriculum vitae
  3. Contact details for three referees

Send applications electronically to: xavier@nextgenhr.com.au

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